Job Description

About Us:

Our client, a Financial Advisory Firm offering Small Business Lending, is seeking an Administrative Assistant to join their growing team in Turnersville, NJ. They are a small business brokerage, empowering clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth as a new business owner. We are seeking a highly organized and proactive Administrative Assistant to join our team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team

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Key Responsibilities:

Administrative Support

• Manage and organize email inboxes; respond to referrals and lead inquiries promptly.
• Handle daily tasks from email, Slack, and text communications.
• Print and organize weekly credit evaluations and advisor sheets.
• Maintain office supplies (e.g., paper, coffee/snacks) and keep the kitchen tidy.
• Coordinate and order weekly lunch plans for the office.
• Process office rent payments and miscellaneous bills.
• Scan and distribute meeting notes to appropriate team members.
• Upload monthly bank and credit card statements for the bookkeeper.

Team Coordination

• Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews.
• Track PTO, manage employee day-off requests, and oversee quarterly team votes.
• Organize and send gifts for birthdays, anniversaries, and significant life events.
• Collect and document quarterly goals and team surveys.
• Plan team events, including happy hours, sales outings, and charity activities.

Recruitment Support

• Post job openings, manage Indeed applications, and screen resumes.
• Coordinate interviews and assist with hiring decisions.
• Facilitate onboarding for new hires, including background checks, paperwork, and training schedules.

Marketing and Event Support

• Maintain inventory of marketing materials; design and order new items as needed.
• Prepare materials for events and webinars.
• Organize and manage holiday gifts/cards for clients and partners.

Errands and Miscellaneous

• Run errands, such as picking up mail, lunches, and packages.
• Ensure the office remains stocked, organized, and operating smoothly.

Qualifications

• Proven experience as an executive assistant, administrative assistant, or in a similar role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in office software and tools (e.g., email platforms, Slack, Excel).
• Positive attitude, resourceful mindset, and team-oriented personality.

Perks

• Collaborative and supportive team environment.
• Opportunities for professional growth and development.
• Flexible schedule within a dynamic and fast-growing organization

Pay range and compensation package

• Salary Range: $16-$20/hour; Hours: 25-35 hours/week; Will become full-time over time
• Job Type: Full-time; Monday-Friday between 8am-5pm
• Location: Turnersville, NJ
• Benefits: Medical Insurance, Dental, Vision, PTO, Work-Life Balance, Quarterly Employee Events.

Equal Opportunity Statement Include a statement on commitment to diversity and inclusivity.

If this sounds like your profile and you are looking for a career where your skills, values, and ambitions align with a growing, dynamic company, we encour age you to apply today and one of our specialized recruiters will connect with you!

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