EXECUTIVE ASSISTANT TO THE CEO
We are a lifestyle brand!
If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting opportunity to join a thriving and ever-growing brand in this industry.
We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate yet fast and consistent experience every day, 365 days a year.
We love and take pride in what we do, and we are looking for the right partners to grow with us. Please join us if you consider yourself a person of integrity, a hard-working team player who is eager to continually grow and learn.
RESPONSIBILITIES:
Calendar Management:
● Efficiently manage and coordinate the CEO’s calendar, prioritizing meetings,
appointments, and commitments to ensure optimal time utilization
● Prepare daily agendas along with relevant materials and information
● Anticipate and handle scheduling conflicts, last-minute changes, and shifting
priorities
Meeting & Communication Support
● Prepare agendas for meetings attended by the CEO and ensure necessary materials
are available in advance
● Take meeting minutes, track action items, and follow up on key deliverables when required
● Screen and prioritize incoming requests, inquiries, and visitors
Travel Coordination
● Arrange all travel logistics, including flights, accommodations, ground transportation,
ensuring seamless travel logistics that align with the CEO’s preferences
● Develop detailed itineraries for the business trips
● Proactively adjust travel plans as needed
Personal and Administrative Support
● Handle personal arrangements for the CEO, such as reservations, appointments, and errands
● Ensure the CEO’s office remains organized, well-stocked, and running smoothly
● Manage meal coordination and any personal preferences throughout the day
● Drive the CEO to meetings and appointments as needed
● Maintain the highest level of professionalism, discretion, and confidentiality in all tasks
REQUIREMENTS:
● Proven experience as an executive assistant supporting C-suite executives
● Proficiency in using office software, calendar tools, and other technology platforms to streamline tasks and improve productivity
● Exceptional organizational and multitasking skills, with the ability to anticipate needs and adapt to changing priorities
● Experience managing personal tasks for executives, ensuring a seamless blend of
business and personal support
● Strong written and verbal communication skills, including professional
correspondence and stakeholder interactions
● Unwavering attention to detail and the ability to handle sensitive information with absolute confidentiality. Flexibility to work extended hours and weekends as needed
● Possession of a valid driver’s license with a clean driving record for occasional errands
● Ability to travel with the CEO as required, sometimes on short notice
BENEFITS:
● Health & Wellness – Medical, Dental & Vision
● PTO
● Discounted Meals
● Growth Opportunities
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