Job Description

Financial Planning Executive Assistant

Company: CandorPath Financial
Location: Hybrid (3 days in-office, 2 days remote)
Reports to: Co-Founder – John Kennedy
Salary Range: $45,000 – $60,000 per year
Benefits: Yearly bonuses, 60% healthcare premium coverage (Blue Cross), 401(k) matching (safe harbor plan), unlimited paid time off (Responsible Vacation Policy)

Company Overview

CandorPath Financial is a dedicated financial planning firm that provides advice-driven solutions tailored to clients' unique financial goals. We emphasize integrity, objectivity, and education, ensuring clients are well-equipped to achieve financial success. Our team-based approach fosters collaboration and personalized service, making us a trusted partner in financial planning.

Position Overview

The Financial Planning Executive Assistant will provide administrative and operational support to the senior leadership and financial advisors at CandorPath Financial. This role is essential in managing client interactions, scheduling, and financial documentation while ensuring a seamless client experience. The position follows a hybrid work model, requiring in-office presence three days a week and remote work for two days.

Key Responsibilities

• Serve as the first point of contact for clients, handling phone calls, emails, and in-office visits professionally.

• Maintain an organized and welcoming office environment that upholds CandorPath’s high standards.

• Manage incoming mail, phone, and text communications, ensuring timely responses.

• Foster strong client relationships by proactively identifying opportunities to enhance their experience.

• Oversee the scheduling of client and advisor appointments, ensuring seamless coordination.

• Proactively manage advisors’ calendars and inboxes, prioritizing key communications.

• Track and manage tasks, activities, and project status within CRM and task management systems (ClickUp & Copper).

• Handle service requests, including beneficiary updates and cashiering transactions.

• Process new business paperwork, including applications and account change forms.

• Prepare and organize client files before meetings.

• Input and manage client data using financial planning software (eMoney).

• Draft and send post-meeting summaries and follow-ups within 24 hours.

• Facilitate secure document exchanges between clients, professional advisors, and vendors.

Qualifications & Skills

• Experience working in a financial planning or advising office.

• Strong organizational and time-management skills, with the ability to multitask in a deadline-driven environment.

• Proficiency in office technology and industry-related software, including Calendly, DocuSign, PDF Tools, Laserapp, Copper, ClickUp, eMoney Advisor, and Drake .

• Advanced computer skills, particularly in Google Workspace .

• Ability to work independently, identify efficiencies, and streamline processes.

• Strong analytical and problem-solving skills.

• Excellent written and verbal communication skills with a client-first approach.

• Willingness to learn and adapt to financial market trends and industry regulations.

Work Schedule

• Hybrid schedule: 3 days in-office, 2 days remote.

• Office hours: 9:00 AM – 5:00 PM.

Compensation & Benefits

• Salary: $45,000 – $60,000 per year.

• Yearly bonuses based on performance.

• Healthcare: 60% of premium covered (Blue Cross coverage).

• 401(k) matching: Safe harbor plan (100% match on the first 3%, 50% match on the next 2%).

• Paid Time Off: Unlimited (Responsible Vacation Policy).

• Continuous learning opportunities with access to professional development platforms.

Interview Process

1. First Interview: Virtual meeting with Megan Glass, Director of Operations .

2. Second Interview: In-person meeting with John Kennedy, Co-Founder .

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