Job Description

Pay Rate: $30.00/hour on W2

Job Title: Special Events Program Coordinator

Duration: 3+ months, with high possibility of extension

Target start date: ASAP

Job Location: 650 W. McCarthy Way Los Angeles CA USA 90089

Job Type: Hybrid (4 days onsite in a week)

Shift Timings: 9 am - 5 pm PST / 37.5 hours per week

Job Description:

• The Education Department works to bring testimony-based education programming, multimedia resources, and digital tools to educators and students worldwide to support them in attaining curricular outcomes and promoting the capacity to counter hate in the world.
• As such, the Education Coordinator plays a key role in helping oversee the successful completion of projects and events and ensures programs are successfully coordinated in a dynamic Department that works globally, across multiple time zones, with diverse people, and within an environment of competing priorities.

Job Duties:

• Performing specialized tasks, event planning and coordinating, and establishing relationships with vendors and freelance professionals.
• The successful candidate will demonstrate an interest in working closely within teams, an ability to communicate, sensitivity, and good judgment, and a background in office coordination, event planning, and communications.
• The Education Coordinator reports to the Director of Education and would be required to work on-site.

Responsibilities:

• Attendance Report to the job site 4 days a week at USC Shoah Foundation located on the main campus on the 4th floor of the Leavy Library.

• Coordinate Event Planning, Logistics, and Office Management. Coordinate logistics for programs and other events (e.g. locating and confirming space, catering, materials, managing purchase orders, hiring consultants, etc.)

• Manage the procurement, organization, and tracking of promotional collaterals and office equipment.
• Coordinate with the operations team to adhere to policies and processes.
• Establish and maintain relationships with external vendors, Work with content specialists to ensure all program or event requirements are met.
• Organize department calendar and work with budget spreadsheets.
• Communications Verbally communicate with various audiences and purposes, including team members, supervisor/leadership, external vendors, partners, educators, students (occasional), and new/potential audiences via outreach work Conduct outreach to new and existing stakeholders (e.g. educators, students, decision-makers) for sharing information, request information/feedback, and general communication to maintain relationships and connections.
• Be knowledgeable of Education department program plans, initiatives, strategy (on the job training).
• Performs other related duties as assigned or requested by the education department.

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