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Administrative Assistant job at Brock Property Management Coral Springs, FL, US - mintshub.com

Administrative Assistant Job at Brock Property Management, Coral Springs, FL

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  • Brock Property Management
  • Coral Springs, FL

Job Description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Meet and greet visitors and clients.
  • Manage customer service calls and direct them to appropriate personnel.
  • Manage the general customer service email and direct them to appropriate personnel.
  • Prepare paperwork, documentations, reports, and mailings.
  • Sort and distribute incoming mail.
  • Disburse all keys, fobs, gate clickers/transponders, etc. to customers.
  • Enter all incoming forms/correspondence into Enumerate Software to ensure client records are up to date.
  • Notarize documents for management as needed.
  • Miscellaneous data entry responsibilities.
  • Manage files, record systems, office supplies, track inventory, and maintain a clean work area.
  • Process rental and resale applications.
  • Provide backup and assistance to the management team with other tasks as they arise.

Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Must be an active notary
  • Proficient in Microsoft Office suite
  • Enumerate Software experience is a plus
  • Excellent written and verbal communication skills in English.
  • Must be courteous and friendly with excellent phone skills.
  • Must be structured, organized, reliable, dependable and a multi-tasker.
  • Must be able to handle a fast-paced office/work environment with high call and email volume.

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